Order of reduction in Rank

Date: …………..

To,

Mr………………..
..............................

Inspite of several notices  and opportunity given to you to improve, but there is no improvement in your work efficiency and responsibility. We also tried to motive you to take interest in the work and following the discipline but still you are carelessness and due to that work of the company is suffering.  

Under the circumstances mentioned above, we are of the considered opinion that the post as held by you entails greater responsibility than you can shoulder and you lack necessary initiative which is required for the post.  Therefore, we are assigning you post of ………….. with immediate effect/with effect from ………….. This post entails lesser responsibility and we feel that you will be able to perform your duty more satisfactory in that capacity.  However, you will be entitled to only those benefits and salary which that post carries.  We must also make it clear to you that if you will fail to show marked improvement in your performance and continue to conduct yourself in the way you have been doing, we shall be constrained to dispense with your services.

CHIEF MANAGER