Charge Memo for Habitual Absence from Duty

Date :...................
To,
Mr............................ 
..................................

It is noticed from the attendant roll maintained in the factory that you have unauthorized  absent from duty on the following dates mentioned below. Your unauthorised absence from duty has dislocated the work and hampered the production and there by the management has sustained heavy loss.

1.  …………  20………. …………… Total =……. days 2. ………….  20………. …………… Total =……. days 3. ………….  20………. …………… Total =……. days	

Your unauthorised habitual absence from duty on the various dates noted against each month though several memos were issues to you. 

You are therefore charged with committing breach of standing orders No. ……….  absenting your self from duty without obtaining prior sanction of leave on the dates noted against each month in the above (i.e.) during the months of ……20….., ……..20……, ………20……...

In the circumstances, please explain in writing within ……….. Hours of receipt of this charge memo as to why suitable disciplinary action should not be taken against you for your unauthorised habitual absence from duty on the dates noted against each month in the above (i.e.,) during the months of ……20……. to …….20……...  If no explanation is received from you within the stipulated time, it will be construed that you have no explanation to offer and suitable disciplinary action will be initiated  against you.

MANAGER