Memo for Sleeping on Duty

Date :…….……………..
To,
A.B.........................................
………………………………
(Watchman)

While on duty on the midnight of ……………….. you were found sleeping on duty at about …………….. a.m. by the factory ……...  Your neglect could have caused serious loss to the company.  Please give an explanation within 7 days of the receipt of this letter why action  should not be initiated against you.

CHIEF MANAGER